Operational Efficiency

Enterprises in all industries strive for clamping down on operational costs to improve efficiency. Nonetheless, according to studies by major consultant firms, only 30% of cost cutting initiatives hit their targets and less than 20% demonstrate sustained benefits in the long-term.

This happens mostly because operational efficiency is tied to each business’ ability to adjust and optimize its overall relationship with people, processes, financials, markets, and technology.

What we can learn from best-in-class organizations, is that focusing on continuous process refinement, reducing waste, and investing in automation, as well as following the right performance indicators and metrics, can eventually lead to better results.

Papyros ECM platform offers businesses the appropriate digital tools to measure efficiency in internal operations, minimize time spent in low-added-value activities, and increase operational throughput while maintaining profitability.

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How does Papyros ECM help your business improve operational efficiency?

Eliminate paper

Papyros ECM platform helps businesses digitize their internal operations eliminating paper, physical storage and other costs related to copying, printing, and circulating documents through different departments and branches.

Save time

According to AIIM, 50% of office worker’s time is spent on finding documents. Papyros ECM minimizes time spent on searching information in disparate locations by centralizing information, making it accessible through fast, easy-to-use, and sophisticated search functionality.

Workflow automation

Designing and implementing business processes using Papyros ECM low-code/no-code tools allows the flexibility of constant evaluation, measurement, and improvement of internal procedures. Save countless workhours and accelerate your internal operations by automating manual repetitive tasks and allow your personnel to focus on more productive work.

Metrics and evaluation

A major advantage of internal operations digitization with Papyros ECM, is the ability to establish clear operational metrics (KPIs) to constantly evaluate performance, identify operational bottlenecks, set goals, and adjust for improved efficiency.

Cooperate efficiently

As organizations grow, interdepartmental collaboration becomes slow and ineffective. Moving information through different systems and workgroups for processing, is oftentimes the cause of delays and errors. Papyros ECM is designed to capture content at its source, centralize and instantly distribute appropriate information to stakeholders, connecting departments and promoting efficient collaboration.

Promote mobility

Integrating field salespeople, traveling managers and distributed offices into internal processes while staying efficient is a challenge for any business. Offering busy executives, the ability to access, process and approve documents and workflows from anywhere with any device, anytime can significantly improve productivity.

What are the advantages of choosing Papyros ECM for your Operational Efficiency?

Cost Reduction: Eliminate all costs related to handling paper and reduce time spent on searching, filling, copying, and paper-based manual processes.

Employee Service Acceleration: Avoid costly delays in new hires, contract renewals, employee requests and other paperwork-heavy operations by implementing automated processes.

Control & Transparency: Gain full control of your HR operations and promote transparency in your company’s HR policies.

Risk & Compliance: Reduce the risks of confidential information leak, protect your employees’ personal documents and data from unauthorized access and prove GDPR compliance with detailed audit trails and relevant documentation.

Interoperability: Replace disconnected legacy systems with 360 solutions integrated with your company’s IT toolbox and ensure corporate information stays accurate and consistent.

Mobility & Remote Work: Offer your HR personnel the flexibility of compliance-friendly mobility and remote work including access to documents and workflows from any device.

Platform Features

Papyros ECM is a dynamic platform for Enterprise Content Management and Workflow Automation that can make a significant contribution to Operational Efficiency.

Digitization and Indexing

Take advantage of Papyros ECM platform digitization tools, eliminate physical archiving and instantly reduce business operating costs.

Workflow Automation

Speed up your internal processes with automated workflows. Business processes, no matter how complex, are designed low-code/no-code with the Papyros Form Designer & Papyros Workflow Designer tools.

eIDAS Digital Signatures

Deliver your documents to your customers and partners digitally and sign them in seconds, from your computer, mobile phone or tablet. Use a Qualified Digital Signature and completely eliminate the manual paper process.

Third- party integration

There’s no need to have your staff work in multiple applications. You can integrate Papyros to third party systems, providing access to documents and procedures in a user-friendly environment, taking advantage of the platform’s wide range of interfaces.

Reporting

Draw detailed reports on the progress of your procedures and track the response times of each department. Discover bottlenecks and take corrective action to continuously increase productivity.

Security

Secure sensitive information and documents by enforcing strict access rules. Enhance transparency and control over business processes by setting audit trails.

Templates

Templates Speed up your document generating processes, with Papyros Templates and save valuable time communicating with your clients and partners.

Alarms & Notifications

Set up automatic updates for your customers and partners on the progress of their requests.

Case Management

Organize your documents into dynamic folders, keeping all the information for each of your cases together

Low Code Development Tools

With Papyros’ integrated tools, Papyros Form Designer and Papyros Workflow Designer integrated tools you can implement any digital forms (attributing metadata) and workflows, according to your business logic, low-code / no-code.