Regulatory Compliance

As regulatory landscape keeps changing and more horizontal and industry specific regulations are created and enforced every year, enterprises are required to implement and maintain controls to avoid the consequences of non-compliance. Failing to comply with appropriate procedures and regulatory standards leads to hefty fines, increased legal expenses, as well as critical reputation damage that could even threaten the company’s continued existence.

Papyros ECM platform is key to regulatory compliance, as it combines the appropriate tools to manage, archive and deliver all business content according to any rules and restrictions.

 

How to achive Regulatory Compliance with Papyros

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Records Management

Leverage Papyros ECM record management capabilities to centralize and organize your company’s records, avoid document loss, and substantially reduce time spent on gathering information from disparate sources during an audit.

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Retention Schedules

Set up records retention schedules (RRS) with the appropriate rules to automate all manual administrative tasks required by regulations during each record’s life cycle.

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Workflow Automation

Digitize and automate manual repetitive tasks and ensure your operations are run efficiently, with consistency, minimizing the risk of human errors and non-compliant activity. Papyros Form Designer and Papyros Workflow Designer are the tools to have.

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Digital Signatures

Many regulations require the frequent signing of records and other documents. Papyros ECM incorporates Eidas-compliant digital signatures in record keeping and in automated workflows to enable companies in heavy regulated industries digitize their internal procedures while staying risk free.

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Authorized Access & Transparency

Papyros ECM incorporates strong security controls including authenticated access & data encryption, as well as details audit trails for each action performed in the system, ensuring compliance-by-design in your internal record keeping operations.

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Change Management

Manage changes in SOPs, and policy documents with agility using Papyros document version control and predefined approval workflows and automatically notify all stakeholders for any new version.

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Collaboration

Compliance is rarely a one department job. Centralize information from disparate locations, and enable remote collaboration between departments, to speed up internal processes and reduce duplicate efforts in compliance control.

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Mobility & Remote Work

Offer your personnel the flexibility of compliance-friendly mobility and remote work including access to documents and workflows from anywhere with any device, anytime.

What are the advantages of choosing Papyros ECM as a Regulatory Compliance tool?

Cost Reduction: Eliminate all costs related to handling paper and reduce time spent on searching, filling, copying, and paper-based manual processes.
Employee Service Acceleration: Avoid costly delays in new hires, contract renewals, employee requests and other paperwork-heavy operations by implementing automated processes.
Control & Transparency: Gain full control of your HR operations and promote transparency in your company’s HR policies.
Risk & Compliance: Reduce the risks of confidential information leak, protect your employees’ personal documents and data from unauthorized access and prove GDPR compliance with detailed audit trails and relevant documentation.
Interoperability: Replace disconnected legacy systems with 360 solutions integrated with your company’s IT toolbox and ensure corporate information stays accurate and consistent.
Mobility & Remote Work: Offer your HR personnel the flexibility of compliance-friendly mobility and remote work including access to documents and workflows from any device.

Platform Features

Papyros ECM is a dynamic platform for Enterprise Content Management and Workflow Automation that can make a significant contribution to Regulatory Compliance.

Digitization and Indexing

Take advantage of Papyros ECM platform digitization tools, eliminate physical archiving and instantly reduce business operating costs.

Workflow Automation

Speed up your internal processes with automated workflows. Business processes, no matter how complex, are designed low-code/no-code with the Papyros Form Designer & Papyros Workflow Designer tools.

eIDAS Digital Signatures

Deliver your documents to your customers and partners digitally and sign them in seconds, from your computer, mobile phone or tablet. Use a Qualified Digital Signature and completely eliminate the manual paper process.

Third- party integration

There’s no need to have your staff work in multiple applications. You can integrate Papyros to third party systems, providing access to documents and procedures in a user-friendly environment, taking advantage of the platform’s wide range of interfaces.

Reporting

Draw detailed reports on the progress of your procedures and track the response times of each department. Discover bottlenecks and take corrective action to continuously increase productivity.

Security

Secure sensitive information and documents by enforcing strict access rules. Enhance transparency and control over business processes by setting audit trails.

Templates

Templates Speed up your document generating processes, with Papyros Templates and save valuable time communicating with your clients and partners.

Alarms & Notifications

Set up automatic updates for your customers and partners on the progress of their requests.

Case Management

Organize your documents into dynamic folders, keeping all the information for each of your cases together

Low Code Development Tools

With Papyros’ integrated tools, Papyros Form Designer and Papyros Workflow Designer integrated tools you can implement any digital forms (attributing metadata) and workflows, according to your business logic, low-code / no-code.

Take advantage of Papyros ECM platform digitization tools, eliminate physical archiving and instantly reduce business operating costs.

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Lets see how you can lead the digital transformation of your business, with Papyros ECM Platform.

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